9 Characteristics of a Productivity Ninja

1. Zen-like calm

Do you have a system to store the information, actions, task lists, checklists and files? What could be improved to make it easier to access? Zen like calm is an ability to remain focused and not be stressed by all the things you’re not doing.

2. Ruthlessness

Saying ‘no’ to as many distractions as possible. Could you afford to be more ruthless in your focus?

3. Weapon-savvy

Knowing what tools to use, but being clear that the tools are there to save you time, not provide distractions. Do you have good communication systems in place and is it easy to track who does what?

4. Stealth and camouflage

Get out of the chaos once in a while. Are there times when people working alone, away from the limelight, might be more productive.

5. Unorthodoxy

Challenge the status quo. Think how would Nelson Mandela make it, or how would Amazon.com make it? Take inspiration from unusual (as well as usual) places.

6. Agility

Have good systems to help you react and respond quickly. Are there opportunities to discuss the storm during the calm before it? Plan ahead!

7. Mindfulness

Ask youself good questions and avoid stress. Are you a good listener – to yourselves and to others?

8. Preparedness

Knowing that rest, relaxation and good organisation skills are important. If you’re over-stretched, can you see light at the end of the tunnel? If not, change it!

9. Human not Superhero

Last but no means least,  one of the loudest messages in the book is that in order to be a Productivity Ninja, you don’t have to magically become a superhero. Superheroes only exist in the movies and you’ve got real work to do, back here on planet Earth.