The Productivity Ninja’s Weekly Checklist
Why the Weekly Checklist Might Just Be Your New Best Friend
Struggling to keep up with everything? The Weekly Checklist is a simple, repeatable system to help you stay focused, in control, and one step ahead.
The Productivity Ninja Weekly Checklist is a simple tool to help you hit pause, get clear, and make the week ahead work for you.
This isn’t about box-ticking (although let’s face it, that’s satisfying). It’s about switching smoothly between boss mode (planning and prioritising) and worker mode (getting stuff done).
Think of it as your weekly strategy session – a chance to step back, tune up, and clear the fog.
What’s Inside the Weekly Checklist?
It walks you through five stages to sharpen your focus and reduce overwhelm:
Clear your head and your inbox
Update your second brain (your calendar, task manager, notes – whatever you trust)
Review your current projects and commitments
Look ahead and spot what’s coming
Reflect: what’s working, what’s not, and what needs attention
All in, it’s about 60–90 minutes of clear-headed planning that’ll save you hours later in the week.
How to Make Your Weekly Review Stick
Choose a time that works – and defend it like it matters (because it does).
Friday afternoon? Sunday evening? Pick a slot that lets you reflect without interruptions.
Use a checklist or template – don’t wing it
Pair up with a review buddy for accountability
Celebrate the wins, however small
Ask yourself: What’s feeling heavy? What can I let go of?
The Weekly Review isn’t just planning – it’s maintenance for your mind.
Download Your Weekly Checklist Template
Ready to stop spinning plates and start steering your week with clarity?
Download the free Weekly Checklist Template, customise it for your own rhythm, workload and tools, and start using it this week.
You’ll find more about the Weekly Review in my book, How to Be a Productivity Ninja.
And if you’d like me to run a productivity session for your team, get in touch.